Step 1: Create the event site

  1. Navigate to Communities > Special Events > KinteraGala.

  2. In the Special Events: KinteraGala Events page, click New.

  3. In the Complete Initiative Information page, perform the following steps:

    1. For Name, enter the event’s name, for example Walk for Peace (up to 140 characters).

      The event’s name will be seen by all visitors of the Web site. Make sure it is clear, correctly spelled, and grammatically correct. As a best practice, include date-specific information in the title of the Gala event (for example, Walk for Peace 2008), especially if you have or will have multiple Gala events in the future.

    2. For Fund, select the appropriate fund or the Sphere Default Fund.

    3. Click Submit.

Step 2: Complete required items

  1. In the Special Events: KinteraGala Events page, highlight the event’s name and then select Website Info. The Event Website Creation Checklist page appears.

  2. Click Event Information and complete the Event Information page as follows:

    1. For Event Name, the text box is already populated with the name you assigned when you created the event. If you are satisfied with the name, no changes are necessary.

    2. For Event Date, click the calendar icon to select the date when the event is to start. You can also enter the date as shown in the example on screen.

    3. For End Date, click the calendar icon to select the date when the event is to end.

      Your event will not be automatically turned off on the End Date that is specified in this section. In order to end your event, you must disable it.

    4. For City and State/Province, enter the appropriate information. For State/Province, enter the abbreviated version of the State or Province (for example, for California you would enter CA).

    5. For Event Contact Email, enter the E-mail address of the person you want to be contacted if site visitors have questions or comments regarding the event. Sphere will generate and send a confirmation E-mail to the visitor, and the E-mail address you specify will appear in the From field of the visitor's E-mail application.

    6. For Keywords, enter the specific words you want potential site visitors to type into Search engines to find your event page on the Internet.

      This is not a required field, but you should complete it. The text box shows a list of keywords the system automatically generates. The first keyword entry is your event’s name, and the second entry is the name of the account as it appears in Sphere. Notice that each keyword is separated with a comma.

    7. Click Save to accept the changes.

    8. Click Webinfo Checklist in the Breadcrumb to return to the Event Website Creation Checklist page.

    9. Verify that Event Information contains a check mark. This indicates that you have successfully completed all required fields for Event Information.

  3. Click Registration Fees and complete the Participant Registrant Information page as follows:

    Note: select the type of registration you would like for your registration types (example: "Allow user to choose only one registration category and purchase more than one") 
    1. In the Registration Fees section, click Add Registration Type.

      The Add Registration Type window opens and contains three tabs: General Information, Payment Information, and Advanced. The General Information tab is in focus.

    2. For Name, enter a name for the registration type or accept the default name.

      Specifying registration types enables you to create different levels and types of registrations (for example, Adults, Children, Under 12, Platinum Member, and so on).

    3. For Description, enter a brief description for the registration type.

    4. Select the Payment Information tab.

      In this page, specify whether event registrants will need to pay a registration fee and how they will make payments.

    5. "For Are there any fees to participate for this activity?", click No if there are no registration fees for the event, or Yes if there is a fee. If you click Yes, complete the following fields:

      1. Click Single Payment if you want registrants to pay the registration fee in one lump sum. Type the amount of the registration fee, the date when registrations are considered late (if applicable), and the fee for late registrations (if applicable).

      2. Click Installment Payment if you will allow registrants to make periodic payments. Specify how often they can make payments (Payment Frequency), the number of payments to be made (Number of Payments), and the payment amount (Payment Amt.). The Payment Total field shows the total amount to be paid (for example, if you select Monthly and then enter 5 payments in Number of Payments, and $5 in Payment Amt, Payment Total will show $25.

        You can also enter the payment total and number of payments, and Sphere will calculate the payment amount. For example, if you enter $25 in Payment Total and 5 in Number of Payments, Sphere will automatically calculate the payment amount and will enter 5 in Payment Amt.

        You cannot use the Installment Payment option if you will allow more than one person to register and make one payment for everyone in the group. For this, you need to set up Allow Multiple Registrations per Transaction in Website Features. For example, if you will allow several members in one family (or a group of friends) to pay their registration fees together as one payment (transaction), you must use Website Features to enable multiple registrations.

    6. In the Advanced tab, you can add a maximum number for the registration type, turn on a waitlist, and collect Guest Information

    7. Click Save, navigate back to the Webinfo Checklist in the Breadcrumb to return to the Event Website Creation Checklist page.

    8. Verify that Registration Fees contains a check mark.  

  4. Click Front Page Customization to design the webpage (color, homepage body text, header logos, and buttons). When done, click Save, return to this procedure and perform the following steps:

    1. Click Webinfo Checklist in the Breadcrumb.

    2. Verify that Front Page Customization contains a check mark.

  5. Click Event Text and complete the Event Text page as follows:

    1. For Spread the Word, perform the following steps:

      1. For Subject Line, accept the default text or make the necessary changes. We do not recommend that you change any text that appears within brackets.

      2. For Message, enter your Spread the Word message.

    2. Click Save.

    3. Click Webinfo Checklist in the Breadcrumb to return to the Event Website Creation Checklist page.

    4. Verify that Event Text contains a check mark.

    5. Update and preview the event site as described below.

Step 3: Update and preview the event site

  1. In the Event Website Creation Checklist text box at the top of the page, click Preview for Actions.

  2. Click Publish This Event Now and confirm that you want to publish changes to the website.

  3. For Web address, click Go.

  4. Click OK in the pop up window that appears. The event site opens in a browser window.

  5. Preview the event site to make sure you are satisfied with it. When done, close the browser and return to the Event Website Creation Checklist page.

  6. For Friendly web address, click Edit to open the Create Friendly URL page.

  7. Enter your friendly URL in the text box, if necessary and then click Submit.

    The http:// and.kintera.org/ are already entered for you. You only need to specify the address and page to open (for example, www.mysite.kintera.org/myeventpage.htm). You would supply the www.mysite and myeventpage.htm information. If the friendly URL is successfully accepted, you will see the following message displayed:

    Congratulations, your friendly URL is http://mysite.kintera.org/myeventpage.htm

    You can advertise this friendly URL address so that visitors to your Web site can use it instead of the default Web address the system assigns, which may be more difficult to memorize or pass along.

  8. Click Webinfo Checklist in the Breadcrumb.

  9. Verify that Friendly web address now contains your friendly URL. You are now ready to activate the site so that it is available on the Internet for site visitors to access and use.

    In the Friendly web address section, you can click Go to open the event in a browser window. You can click Edit to modify or change the Web address that you created. You will only click Release if the friendly Web address will be applied to a new event and will no longer be used by the original event.  

  10. For Actions, click Activate.

  11. Click Publish This Event Now, and confirm that you want to publish changes to the website.

  12. Open a browser window and test the URL. You may need to wait a couple of minutes before you can view the site.

    Note: When you activate your Web site, all test data, test contact, and test donation information will be deleted. Also, if you want to return to Preview mode, you must first disable the site by clicking Disable.