This would be done through:

  1. Enrollment Management > Communication > Official Notes
  2. Click Edit next to the appropriate Note Type
  3. Choose either Display or Required for onBoard Staff under Access

Display means the user creating the Official Note will have the option of sending the Official Note to the onBoard Staff

Required means it will give access to onBoard Staff when a user creates a new Official Note without the user having to select the role

Note: onBoard Staff cannot be given access to Official Notes retroactively, this will only effect future notes as they are created.